International network
for contemporary
performing arts

Réseau international
pour les arts du spectacle

Rete internazionale
per le arti performative


Internationales Netzwerk
für zeitgenössische
darstellende Künste

Международная сеть современного 

Red internacional
para las artes escénicas

Internationaal netwerk
voor hedendaagse

თანამედროვე საშემსრულებლო
საერთაშორისო ქსელი

Rede internacional
para as artes performativas

الشبكة الدولية
لفنون الأداء

í sviðslistum

Xarxa internacional
d'arts escèniques

Rhwydwaith rhyngwladol
ar gyfer celfyddydau
perfformio cyfoes

Rrjeti ndërkombëtar
për artet skenike

Διεθνές δίκτυο
για σύγχρονες
παραστατικές τέχνες

Međunarodna mreža 
za savremene 
scenske umjetnosti

Mezinárodní síť 
pro současné 
divadelní umění

International netværk
for kontemporær

Internasionale netwerk
vir kontemporêre
uitvoerende kunste

თანამედროვე საშემსრულებლო
საერთაშორისო ქსელი

Nemzetközi hálózat
a kortárs


líonra idirnáisiúnta
na taibhealaíona

Starptautiskais tīkls
skatuves mākslai

Netwerk internazzjonali
għall-arti performattivi

Międzynarodowa sieć
na rzecz współczesnych sztuk

Internationellt nätverk
för samtida

Međunarodna mreža
savremenih izvođačkih

Международна мрежа
за съвременни
сценични изкуства

Rrjet ndërkombëtar
për arte skenike

Міжнародная сетка
перфарматыўных мастацтваў

Međunarodna mreža
za suvremene
izvedbene umjetnosti


kaasaegsete etenduskunstide

현대 공연 예술을 위한 국제 네트워크

Tarptautinis tinklas
scenos menai

Интернационална мрежа
за современа
изведувачка уметност

شبکۀ بین المللی
برای هنرهای نمایشی معاصر

Rețeaua internațională
pentru artele spectacolului

Medzinárodná sieť
pre súčasné
scénické umenie

gösteri sanatları için
uluslararası iletişim ağı

Event assistant

IETM is Hiring: Full-Time Events Administration Assistant

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About IETM

IETM – International network for contemporary performing arts is one of the oldest and largest international cultural networks, representing the voice of over 500 member organisations and individual professionals working in the contemporary performing arts worldwide. 

IETM advocates for the value of the arts and culture and empowers performing arts professionals through access to international connections, knowledge and a dynamic forum for exchange. You can learn more about IETM here.

IETM is an equal opportunity employer. All applicants will be considered for employment irrespective of age, sex, sexual orientation, gender identity, disability, ethnicity, origin, religion or economic or other status.


The Events Administration Assistant’s role is to support the daily administrative operations of the IETM office and assist in preparation of IETM activities.


The Events Administration Assistant is accountable to the Events and Production Manager who is his/her/their Line Manager. They/she/he will also work in close collaboration with other IETM team members. Bi-weekly team briefings are held with the IETM Secretariat team and there is a job appraisal once each year.

Main Areas of Responsibility 

1. General Administration

The Events Administration Assistant will be responsible for monitoring the general inbox of IETM, responding to specific and general administrative queries from IETM members and public, mainly but not limited to queries regarding IETM events participation.

They will also be responsible for updating information on the IETM database of events and activities participants, members, partners, stakeholders and other contacts as well as checking the database for pending payments and irregularities.

Moreover, the Events Administration Assistant will handle the approval of new accounts created on the IETM website and database. 

2. Production support

The Events Administration Assistant will also assist in the preparation and execution of IETM events; including annual Plenaries, IETM Focus meetings and Policy events as well as other physical and online events with the following tasks:

  • Assisting participants with events registration procedures, invoicing, payment of  registration fees, refunds, etc.
  • Preparing event participant lists and participant badges in cooperation with the local organiser;
  • Preparing mailing lists and specific emails via CRM system targeted at IETM event participants;
  • Drafting VISA or funding invitation letters for participants and speakers;
  • Drafting contracts and agreements for speakers and travel grants;
  • Following up on the billing and payment of travel grants and speaker fees as well as hotel and travel  arrangements, in collaboration with the Events and Production Manager;
  • Encoding production expenses (purchases) into the accounting software and providing information on event expenditure and income on a day-to-day basis;
  • Archiving administrative documents

Other Tasks shared with the IETM team

  • Liaising with other members of the IETM team responsible for the day-to-day financial and budgetary aspects of projects.
  • Undertaking any other reasonable duties that may be determined by the Events and Production Manager from time to time, and if time permits.  
  • Working at all times as a member of the Secretariat team, contributing and accepting ideas and information and ensuring the smooth information flow with the IETM secretariat.
  • Being interested in administration;
  • Background in secretariat, personal assistance or administration;
  • Knowledge of Microsoft Excel and Word (mail merge), iWork and Google Drive;
  • Notions of database management systems and  interest in learning more;
  • Written and spoken working English (Dutch or French are an asset);
  • Ability to multitask and attention to details;
  • Being tech savvy; 
  • Autonomy and ability to learn fast.

Please note: This is an administrative, office-based position and the selected candidate is expected to reside in Belgium.

Remuneration and work hours

The contract offered in the first instance is a fixed term contract of 3 month, starting on 2 May 2022. If both  parties agree, the contract will be renewed for 1 year, with the prospect of an unlimited contract. The wage is fixed according to the Flemish salary scales for the performing arts sector (CAO PC 304) Scale C. Lunch vouchers are given for days worked.

This is a full-time position, the assistant will be expected to work 38 hours a week. Hours and working days can be flexible – however, will not start before 08:30 and will not continue after 19:30.


Please, send your curriculum vitae and cover letter, in English, with the subject line “Events Administration Assistant application” to

Deadline for application to be sent: 20 February 2022 at 23.59 CET

Job-Interviews: 10 March 2022 

Position start: 2 May 2022